Tutorials

PHOTOGRAPHING YOUR WORK

• Make sure your camera is at 90 degrees to the artwork.
• Position the lights on either side of the artwork at 45 degree angles.
• Use Photoshop, or another utility, to crop the background out.

To produce the best quality for detailed inspection, your images should be at least 2048 pixels in their longest dimension. Make sure to save images at maximum quality. Do not compress.

PREPARING A CIRCULAR WORK

If you have a circular work - you will need to crop as close as possible to the sides of the work before uploading. If your work is cropped incorrectly - you will see the image background around the work.

Scroll down to the UPLOAD AND ADD CONTENT section, and select the IMAGES + GRAPHICS button.

Select ARTWORK

Selecting GRAPHIC is another option, find more information about Graphic Design here.

Enter a size for either the height or length of the image. The system will work out the other dimension for you - then select Upload Image.

The Edit section will then open, allowing you to add artwork information.

If the Artwork is opaque, you can

• Change the image size.
• Add Audio to the work.
• Change the canvas shape, add a frame and a matte.
• Add the artwork title, artists name and medium.
• Apply price and select the currency.
• Add artwork Information.
• Select to display social media buttons and links to external media.

If the Artwork contains transparency, you can

• Change the image size.
• Add Audio to the work.
• Add the artwork title, artists name and medium.
• Apply price and select the currency.
• Add artwork Information.
• Select to display social media buttons and links to external media.

Further tutorials can be found under ARTWORK MANAGEMENT

Place your cursor over the thumbnail image in the CONTENT section, click down, hold and drag the image onto the selected wall.

Select ‘Pin Artwork to Eyeline’ to centre the artwork at an average person’s height. Un-selecting ‘Pin artwork to eyeline’ enables placement of artworks anywhere on the wall, to do a salon style hang.

Enable grid lines for accurate positioning of artworks on the gallery walls.

Disable grid lines at any time.

See each wall placement and gallery specifications by viewing the floorplan at the bottom of the page.

Here you can also:

• PREVIEW to view and interact with your exhibition as you curate and before your publish.
• PUBLISH your exhibition.
• Or simply SAVE AND EXIT.

Video is streamed directly at any size within the gallery limitations. It can be projected onto the wall or set to a rectangular or circular shape with a choice of three depths. Videos on a canvas can have a frame and matte added (in any colour).

FINDING YOUR VIDEO LINK

Video can be streamed from YouTube or Vimeo.

Vimeo

Copy your URL by selecting to share your video - then copy your share link as indicated below.

YouTube

Copy the full URL as seen below.

UPLOADING A VIDEO

Scroll down to the ‘UPLOAD AND ADD CONTENT’ section and select the STREAM VIDEO button.

You have the choice to upload the video as an Artwork or a Graphic. Please see the Graphic Design tutorial for more information about Graphics.

Input a height or width for the video and enter the video link.

We have created a flexible set of tools that enable you to set-up a controlled interactive experience for your audience. The video tools consist of three play trigger options, and two different duration modes.

‘Play-Pause’ allows the visitor control - they start or pause the video themselves.

‘Play-on-Entry’ triggers the video to play as soon as the visitor enters the exhibition. Viewers are able to pause and restart this video by clicking on the video Play/Pause button.

‘Play on Proximity’ allows the curator to set a distance arc from the video to start playing within. Once the visitor enters the arc the video will begin to play, once they move out of the arc, the video will pause. 

Now you can

• Select the video type - On a Canvas or Projected.
• Change the video size.
• Add a frame and a matte - on a canvas only.
• Add the artwork title, artists name and medium.
• Apply price and select the currency.
• Select to display social media buttons and links to external media.
• Hang the video on the gallery wall.

FINDING YOUR AUDIO LINK

Audio can be streamed from Soundcloud, YouTube or Vimeo.

Soundcloud
Select Copy Link as seen below for your URL.

YouTube

Copy the full URL as seen below.

Vimeo

Copy your URL by selecting to share your video - then copy your share link as indicated below.

GALLERY WIDE AUDIO
Audio can be added either as a soundscape, an ambient sound track or a musical track to accompany the exhibition. Gallery wide audio will begin when the visitor enters the gallery and it cannot be paused.

Scroll down to the ‘UPLOAD AND ADD CONTENT’ section and select the STREAM AUDIO button.

Enter the audio link and set the audio volume using the slider. 

AUDIO ATTACHED TO AN ARTWORK
You could use this feature to add dialogue, a sound effect or musical piece to accompany the artwork.

Once you have uploaded an artwork - you can enter the Audio URL and define your play trigger options.

We have created a flexible set of tools that enable you to set-up a controlled interactive experience for your audience. The audio tools consist of three play trigger options, and two different duration modes.

‘Play-Pause-Stop’ allows the visitor control - they start or pause the audio themselves. 

‘Play-on-Entry’ triggers the audio to play as soon as the visitor enters the exhibition. Viewers are able to pause and restart this audio by clicking on the audio button on the artwork.

‘Play on Proximity’ allows the curator to set a distance arc from the audio to start playing within. Once the visitor enters the arc the audio will begin to play, once they move out of the arc, the audio will pause.

CREATE AN AUDIO GUIDED TOUR

‘Play on Proximity’ can help you achieve a number of different outcomes. With it you can set up a self-guided tour where each artwork is accompanied by a separate audio piece whose volume fades up and down based on a visitors proximity.

*Once a visitor is inside the proximity arc the audio will begin to fade up to its loudest volume, which is reached when the artwork fills the screen. As a visitor moves away, the audio fades and finally stops once they are outside the Proximity range for an artwork.* 

The proximity setting needs to be approximately half the distance between each artwork, to make sure that the previous artwork’s audio has stopped before the next one begins to fade up. Exhibition visitors will then be able to move from work to work by clicking through either the tour catalogue, or directly on any artwork in the gallery.

GALLERY WIDE COLOUR CHANGES

On the UPLOAD + PREVIEW page, under the GALLERY PREFERENCES section, choose a group to tint. This allows you to set the base colour for the gallery, then adjust individual walls to suit.

Scroll down the page to see the colour on your walls. Preview your exhibition at the bottom of the page to see if you need to make any changes.

INDIVIDUAL WALL COLOURING

Individual wall colouring and informational wall text is accessed under each wall selection. Tinting walls individually overrides any tint applied under ‘All walls and text colour’ in Gallery Preferences (as shown above).

CREATING AND ADDING TEXT

Scroll down to the ‘UPLOAD AND ADD CONTENT’ section and select the ADD TEXT button.

Input a width for the text panel and select ‘ADD TEXT PANEL’. The height will be automatically calculated based on the text entered.

Enter your text and choose the

• Font
• Size
• Placement
• Line Spacing
• Colour

Select a Drop Shadow or Outline for your text, or keep it simple!

Add a reflective effect to your text by playing with the Specular range.

Set the Layer number for your text and then hit SAVE.

Using layers, text can be overlaid with Graphics and Artworks. Artworks are automatically placed on the top level (4). This is so graphics and text can be positioned underneath or over artworks.


Drag the text onto the gallery wall.

UPLOADING A GRAPHIC

Scroll down to the UPLOAD AND ADD CONTENT section and select the IMAGES + GRAPHICS button.

Select GRAPHIC.

Enter a size for either the height or width of the graphic. The system will work out the other dimension for you. Then select ‘Upload Image’. Once you have chosen your image, the edit section will then open.

GRAPHICS + LAYERS

You can place your graphic on one of four levels. Graphics can be overlaid with text and Artworks.

Using levels, graphics can be overlaid with Text and Artworks. Artworks are automatically placed on the top level (4). This is so graphics and text can be positioned underneath artworks. We suggest placing your graphics on Levels 1, 2 or 3.

Drag the graphic onto the gallery wall.

You can edit the placement of the graphic on the gallery wall by setting the correct layer to edit from.

Select to Create Text, upload a Graphic or Artwork image. Select which level you want the element to be on (1, 2, 3, or 4).

• Level 1 is the bottom layer should be used for graphic elements, so they appear underneath other layers.
• Levels 2 and 3 can be used for adding more graphic elements and text.
• Keep level 4, the top level, for your artworks.

When creating text or uploading an image, choose a level from the Set Layer drop down on the right of the page.

CURATING USING LAYERS

You can easily edit the placement of a graphic or text on the gallery wall by setting the correct layer to edit from. This is especially useful if your graphics or text are placed behind artworks.

ADDING ARTWORK INFORMATION

Enter the information for the work and preview the exhibition to see how the text looks on the wall.

When curating, make sure the information is not hidden behind a neighbouring artwork or hanging off the edge of a wall. Alerts let you know if you have not allowed enough room for the text content to show between works.


REMOVE INFORMATION FROM THE GALLERY WALL
If you would like to remove the artwork information from the wall it will be viewable via the artwork information panel only. To do this, select ‘No’ beside ‘Display artwork information on the gallery wall’.

SELECTING A CANVAS SHAPE

Select ‘Circular Canvas’ for circular and oval shapes or ‘Rectangular Canvas’ for square and oblong images. The sides of an unframed canvas can be coloured using the dropdown colour selector.

If you are curating an irregular shaped work - you can upload it as a .png with no background and it will become a transparent.


SELECTING A CANVAS DEPTH

Under CANVAS DEPTH select either Paper Thin, 25mm or 50mm.

If choosing a circular canvas, a square aspect ratio will produce a circular shape, whilst a rectangular aspect ratio will produce an oval shape.

Click on an artwork image to open the ‘Edit Artwork’ window. Scroll down to FRAME PROFILES + MATTES. Once you have added a Frames / Matte remember to PREVIEW your exhibition to see your changes.

CHOOSING A FRAME

Choose a frame profile, either Classic or Square.

APPLYING THE FRAME WIDTH + COLOUR

Enter the desired width and colour of your frame.

ADDING A MATTE

To add a matte, enter a width and choose a colour to tint it with.

For unframed artworks, the canvas sides can be tinted to replace the canvas white via CANVAS SHAPE.

CLICK ON THE ARTWORK IMAGE

to open the ‘Edit Artwork’ window. Scroll down to ARTWORK INFORMATION and the Alter size label.

ENTER THE CORRECT SIZE

This will be displayed as the new size, without changing the actual size of the artwork on the wall.

SELECT THE STOCKROOM TAB

Either choose to BULK IMPORT ARTWORKS or IMPORT INDIVIDUAL ARTWORKS. To bulk upload please follow the instructions provided for this process. 

Bulk uploading can be done using a CSV file to import multiple images, along with pricing and details. You are also able to BULK UPLOAD via CURATE + PREVIEW when curating your exhibition.

EDIT ARTWORK FROM THE STOCKROOM

You can search by Artist, Title, or Recently Added works. Select the artwork thumbnail image to open the Edit Artwork window to add or change any details about the work. ‘Save’ once changes are made.

PUBLISHING

Select PREVIEW EXHIBITION at the bottom of the UPLOAD + PREVIEW page to view your edits before publishing. When you are ready to Publish, select READY TO PUBLISH.

First, select to mark the exhibition as the featured or current show. Select to either open now, or set a date and time for your exhibition to open in the future. You can also set a closing date.

LIKE OR VOTE + SHARE
Next you can select to display either a Like or Vote button beside each artwork, and whether to allow viewers to share your exhibition.

PRIVACY
Under the Privacy section you can select to keep your exhibition private and add a password for entry.

Now select PUBLISH EXHIBITION.

Once published, you will be taken to the GALLERY MANAGER page and presented with the Display Options to embed your gallery. You can also find here your published link to use as a hyperlink or to copy and share with viewers. You will also be sent the ability to promote, embed and access your published exhibition link via email.

Learn more about embedding your gallery via the tutorial under GALLERY MANAGEMENT.

Please keep in mind, after republishing the global cache may take up to two hours to clear - If you come across any issues, please refresh your published exhibition link by holding down SHIFT whilst refreshing your browser page, or, clear your image and browsing data.

SETTING A STATUS BEFORE PUBLISHING

Before you publish your exhibition on the PUBLISH page, you can choose if your exhibition is Featured or Current.

A Featured exhibition will be the first to load when a viewer accesses the published exhibition link. All other current or past exhibitions can be accessed via the MORE EXHIBITIONS tab in the menu.

SETTING A STATUS AFTER PUBLISHING

If you would like to change your exhibition(s) status after publishing - you can do so via the GALLERIES + EXHIBITIONS page.

Please note that exhibitions made either before or after the exhibition you change the status of - that are marked Current or Featured - will become Closed.

SETTING A OPENING AND CLOSING DATE

Before you publish your exhibition on the PUBLISH page, you can choose an opening and closing date. This feature is optional.

• Go to the PUBLISH page and scroll down to the PRIVACY section.
• Select to enable and enter your unique password.
• Publish the exhibition for the password to take effect.
  

Each exhibition has its own analytics which are accessed via the Analytics button as pictured below.

• It takes a couple of days for the chart to start populating with the data as it arrives from Google.
• If you have either LIKE or VOTE enabled for an exhibition, the total numbers are reported here under too.

• Open the GALLERIES + EXHIBITIONS page.
• Select the pencil icon on the right of the gallery image and name.
• Enter your gallery name and select SAVE.

The default gallery name will still show in brackets under MY ACCOUNT, so that you are able to keep track of your subscribed galleries.

• Open the GALLERIES + EXHIBITIONS page. 
• Select the pencil icon on the right of the gallery image and name. 
• Select Yes under ENABLE MULTI-GALLERY ACCESS and select SAVE.

To access other galleries and their live exhibitions - viewers can open a directory page under MORE GALLERIES located in the menu when visiting an exhibition.

Visitors can only view the other exhibitions in galleries that have been selected for Multi-Gallery access.

Open the GALLERIES + EXHIBITIONS page and select the embed icon on the right of the gallery image and name. 

This will open DISPLAY OPTIONS AND EMBED CODE.

The first section allows you to set the size of the gallery embed window, or, leave it to be responsive to the browser page’s size.

Next, place the URL of the webpage you are embedding the gallery in. This will enable you to share your gallery via its published link and it will open the embedded page on your website.

You will then see your unique code. This field shows the code you will copy for embedding the gallery in a your website. Scroll down further to see our tutorial for embedding within a Wix page as an example.

You will then find your published link - you could use this to embed as a hyperlink in a piece of text, button or image.

You will also receive an email containing both the embed and the stand alone links.

Select the CLICK HERE button in your email to open the DISPLAY OPTIONS AND EMBED CODE setting page in your Exhibbit account.

EMBEDDING A GALLERY USING WIX

If you are using Wix to create your website, follow this tutorial to successfully embed your gallery.

Select the + button to ADD TO SITE
Click on Embed Code, then select Embed HTML.

SELECT CODE

Enter your embed code, then select ‘Update’.

If you have chosen for your embed size to be responsive, then you will be able to adjust the size of the embed directly in the editor.

Find and select the PROMOTE button beside your exhibition under the GALLERY MANAGER page.

You can also promote your exhibition via your published exhibition email.


Your exhibition will then load and open.

Compose a view of the exhibition then click ‘SELECT VIEW’.

A choice of social media channels will open, ready for you to make your post. You can also email up to 100 recipients. Remember to place a comma (,) between each email address.

There are seven operational buttons in total:

INQUIRIES

Using this button, visitors can inquire about an artwork to you directly via email.

LINK

Attach any URL to this button such as your website or social media pages like Instagram, YouTube or TikTok.

E-COMMERCE

Use this button to sell by your art by attaching your e-commerce webpage or dedicated email address.

MEDIA

Media, such as video and audio content, can be attached to artworks using this button.

LIKE OR VOTE

Visitors can LIKE or VOTE for an artwork. Collated numbers will accumulate and be displayed next to this button. 

SHARE

Using this button, visitors can SHARE an image of their favourite artwork via social media and email.

Within the EDIT ARTWORK pop up under MARKETING + SALES + SOCIAL MEDIA, you can toggle off or on ‘Display buttons on gallery wall’. If toggled off, each utilised button will instead be found under the Artwork Information panel in the right hand corner of the gallery window. Find more information about each button under PROMOTION or E-COMMERCE.

Open the PUBLISH page and scroll down to the PUBLICITY section and enable either Like or Vote. Publish the exhibition for the Like or Vote feature to take effect.

If you choose Likes or Votes to be displayed in the gallery, collated numbers will accumulate and be displayed next to the button. 

When viewing your exhibition, this button will be accessible from an artwork information drop down panel and on the wall (if ‘Display buttons on gallery wall’ enabled).

Totals to date can also be found within the exhibition analytics.

Scroll down to the Media link entry field within Artwork Edit window under MARKETING + SALES + SOCIAL MEDIA and enter your desired link.

When viewing your exhibition, this button will be accessible from an artwork information drop down panel and on the wall (if ‘Display buttons on gallery wall’ enabled). When selected by the visitor, the media link will open another tab of the browser.

• Open the PUBLISH page.
• Scroll down to the PUBLICITY section and enable Share.
• Publish the exhibition for the the feature to take effect.

The INVITE icon is displayed in the left hand side main gallery menu. When selected, a choice of social media channels will open, ready for the viewer to share. They can also email an invitation.

The SHARE icon is displayed on the gallery walls when the button display is switched on. This is found under MARKETING + SALES + SOCIAL MEDIA when editing an individual artwork - you can toggle off or on ‘Display buttons on gallery wall’. 

The SHARE icon is automatically displayed on the artwork information panel.

• Click on an artwork thumbnail image to open the Edit Artwork window.
• Scroll down to ARTWORK INFORMATION.
• Choose the currency and enter the price in the field provided, or select ‘Not for Sale’.

• Click on an artwork thumbnail image to open the Edit Artwork window.
• Scroll down to MARKETING + SALES + SOCIAL MEDIA.
• If an artwork has sold, choose ‘Yes’ to display a red dot.

• Click on an artwork thumbnail image to open the Edit Artwork window.
• Scroll down to MARKETING + SALES + SOCIAL MEDIA.
• Allow clients to inquire about a work by turning the Inquiries button on.

You can either leave your inquiry dedicated email to be your account address, or, enter a new email address.

If you would like to apply inquiries on for all works in your exhibition - you can do so under GALLERY PREFERENCES at the top of the UPLOAD + PREVIEW page.

• Click on an artwork thumbnail image to open the Edit Artwork window.
• Scroll down to MARKETING + SALES + SOCIAL MEDIA.
• Enter the URL of the E-Commerce page you have setup for this artwork (or an email address) under the E-Commerce field.

Group Management is a subscription add on for $35.00 USD per month (on a monthly, six monthly or annual basis). Currently this feature is used by Art Schools and Universities where the account is administered by the organisation on behalf of the users.

Full instructions + the option to subscribe are provided under MY ACCOUNT.

Custom Branding is a subscription add on for $10.00 USD per month (on a monthly, six monthly or annual basis). It allows you to brand the gallery with your own logo or remove the Exhibbit Logo.

Full instructions + the option to subscribe are provided under MY ACCOUNT.

• Log in and access the MY ACCOUNT page.
• Scroll down to find your subscription and select the DURATION button.
• Follow the instructions to select the new duration term you would like.
• The gallery subscription fee will be automatically prorated to reflect the change.

• Log in and access the  MY ACCOUNT page.
• Find the gallery subscription and select the SWAP button.
• Follow the instructions to select your new gallery.
• The gallery subscription fee will be automatically prorated to reflect the change.

You can swap during a trial to test out more than one gallery.

• Log in and access the MY ACCOUNT page.
• Scroll down to find your subscription and select the CANCEL button.